Resource Library: Submitting materials -- Should I submit images?

Resource Library: Submitting Materials

Should I submit images?

Resource Library suggests submitting one exhibition art image, with accompanying caption and photo credit as applicable, for each 200 words of text in publicity articles. We prefer images of lesser known works less likely to be published elsewhere on the Web rather than iconic works broadly published.

Images are welcome via e-mailed .jpg, .gif and .tiff images with separate Word (.doc) text files or plain text containing the captions and photo credits as applicable. Please do not use .pdf files to e-mail images with accompanying text information.

Please see Resource Library's Content Presentation Guidelines regarding captions and photo credits. Please include photo credits for all photos of authors, museum staff members, museum exteriors and interiors, and museum guests. Please include photo credits when available for art object images.

Resource Library also welcomes (examples below):

head and shoulders photos of authors to accompany author biographies in connection with published essays
photos of artists, directors and curators who are quoted in publicity articles or are the subject of articles
an image of the front facade of the institution's exhibition building with the institution's submission of text to help readers identify the building for visitation,
logo of the institution,
photos of front covers of exhibition catalogues

Resource Library is unable to open e-mailed "zipped" or "stuffed" .jpg images placed inside a document. Please do not send 35mm slides, 4x5 or 8x10 inch transparencies. Also do not send paper-printed photographs or artworks. Resource Library will not be responsible for damage to them and will not return them to you.

If you wish for Resource Library to publish, as a .pdf attachment to an article, a complete illustrated gallery guide, exhibition brochure or catalogue, in an accompanying e-mail please acknowledge that you own, or the institution you represent owns, the associated copyright and that permission is granted for online publication of the .pdf file. In the case of .pdf files with both text and images, please be sure that permissions for publication of images are granted as well as those for texts.

This publication prefers low resolution .jpg images at 72 dpi, range of 250-450 pixels wide with average of 350-450 pixels wide for landscape orientation, and range of 150-350 pixels wide with average of 200-300 pixels wide for portrait orientation. Images with much greater than usual width versus height may have width in the 450-650 pixel range. Use as many e-mails as you wish to send images, especially if the .jpg files are large.

Images are stored and published online as limited pixel width and height, low resolution, compressed .jpg images in Resource Library to speed download times and, for the benefit of sources, to render images that are arguably safer from some illicit uses than high resolution electronic or paper printing. For further protection from illicit use on the part of viewers or for other reasons, a source may create a .jpg with a white or colored space border under or around the image including descriptive text within the bottom section of the border before submitting the image to Resource Library for publication. Since Resource Library often reduces the size of .jpgs provided by sources, reduction of the size of a submitted image/text .jpg may result in the text being reduced to a size illegible to viewers. For this reason Resource Library discourages sources from sending .jpgs with text within borders of .jpg images. Since images placed on pages within Resource Library may be copied by viewers, sources who do not want there to be an opportunity for viewers to copy images should not submit them.

Do not submit materials to Resource Library for online publication consideration unless you (or your institutional employer if you are submitting on behalf of an institution) are the sole copyright owner or are confident that you have all related permissions from copyright holders. Please email permissions from all rights owners at the time of your submission.

Do not submit images intended for publicity use in connection with an exhibition at a particular venue after the exhibition has ended unless you provide express permission from the copyright holder of the images to do so.

Before sending images for online publication please read:

Please also see guidelines for submitting text materials.

Other terms of publication:

Neither Resource Library or Traditional Fine Arts Organization (TFAO) charges readers for access to published materials. No payment is made to copyright owners or any other third parties for materials published by Resource Library. Resource Library does not accept advertising. All materials are published online on a permanent basis, subject to Resource Library's policy on errors and omissions. Please also see how Resource Library differs from paper-printed art publications. Resource Library does not provide to its sources of texts and images paper-printed copies of articles and essays published online. Upon request Resource Library will send an e-mail to a source with directions to the online location of published materials.

When sources submit materials for publication consideration, they must provide contact information for the benefit of readers. Contact information may include e-mail addresses, street addresses, post office box addresses, phone numbers and website URLs. Contact information is published online in the same location as each published article or essay. Resource Library advises readers to contact sources directly concerning questions about published materials and not to contact Resource Library.

Please send images by e-mail to:

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