Resource Library: Content Presentation Guidelines
Formatting and proofreading
- 1. Paragraphs in Resource Library pages are separated
by one line devoid of text in lieu of indentations at the start of each
paragraph.*
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- 2. Page numbers of original paper-printed text are not
preserved or identified.*
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- 3. Endnote or footnote markers within Resource Library
essay texts do not use numbers with superscript as is commonly employed
in paper-printed texts. In substitution, note numbers within the body of
essays are bracketed, e.g., [10]. The footnote numbers in front of the
footnotes where they are listed in a row following the essay are however
without brackets*
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- 4. Indented text from the original document (usually
containing a lengthy quote) is preserved.*
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- 5. Lines are left justified ragged right. *
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- 6. As a substitute for em dashes between words, double
plain hyphens are used, e.g. "You are the friend -- the only friend
-- who offered to help me".*
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- 7. As a substitute for en dashes between periods of time,
a single plain hyphen is used, e.g. "1999 - 2006". This is because
some browsers do not recognize en dashes converted from .doc to .htm formats.*
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- 8. A previously published essay from an exhibition catalogue
or book is commonly accompanied by images and image captions in the paper-printed
version. Unless the copyright holder(s) and Resource Library agree
that images will accompany Resource Library online publication,
the images and captions accompanying the images are not included
with the re-keyed and reprinted essay text in Resource Library.
In order to preserve the integrity of the original essay text, figure or
catalogue image number references within the essay text are usually preserved.
Examples are "...Western paintings (Cat. No. 4)" and "...classes
at the Ferrer Center (figs. 23-27)".*
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- 9. When Resource Library
used OCR scanner technology to convert paper texts to HTML it strove
for a proofreading quality at a level of 99.995% accuracy. This level of
accuracy is not however guaranteed.*
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- 10. During the OCR-output proofreading process, apparent
misspelled words and grammar errors in original documents are preserved.
Proofreading consists of correcting errors generated through the mechanical
OCR process itself. In some instances, however, paper text errors are corrected
with agreement of the copyright holder*
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- 11. In cases where a prior paper-printed text with multiple
pages utilized page-by-page footnotes, footnotes are repositioned to the
end of the text.*
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- 12. Titles of newspapers, books, magazines and exhibition
titles, are identified in italics, and not by underlining. *
Note:
The text presentation conventions followed by * are at
the analog to .doc or plain text file conversion level (which may be outsourced
through service bureaus or done internally by TFAO or a museum).
In cases where TFAO may utilize a service bureau, the output
to TFAO also includes a .pdf file of the source document so that TFAO may
conduct a final check of the text conversion provided at the service bureau.
This .pdf file is not published -- due to copyright issues concerning embedded
images of art objects in the text -- unless expressly permitted by the copyright
holder of the source document. For text conversion quantity estimates please
see TFAO's report on methods and costs.
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presentation guidelines
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